Privacy Policy - Fluent Within

Scholar Within, Inc. knows you care about how your Personal Information is used and shared, and we take your privacy seriously. Please read the following to learn more about our Privacy Policy. By using or accessing Scholar Within, Inc.'s Websites (scholarwithin.com, fluentwithin.com, summerreading.net) or by using any of Scholar Within, Inc.'s materials or services in any manner, you acknowledge the practices and policies outlined in this Privacy Policy. This general acknowledgment does not replace the specific consent required before a child begins a Fluent Within reading assessment.

What information do we collect?

We collect information from you when you register on our site, place an order, subscribe to our newsletter, respond to a survey or fill out a form.

When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address, mailing address, phone number or credit card information. You may, however, visit our site anonymously. You may contact us to correct your information.

When using the Fluent Within reading assessment services, we may additionally collect: names, ages, grade, reading, and spelling levels entered by an authorized adult; audio recordings of reading sessions; passages and session information; reading-performance measurements such as words per minute, accuracy, pronunciation, fluency, and identified errors; and basic device information. For a child assessment, we also collect limited records of the applicable parent consent or school authorization, including the method, time, notice, scope, transaction or message identifiers, security information, and revocation status. We use this information to provide, save, secure, support, and improve assessments, enable authorized playback and review, and track reading progress.

Account Sign-In and OAuth Data. You may create or sign in to a Fluent Within account with email and password, Google, Facebook, or a Scholar Within account. If you choose an OAuth or single sign-on provider, we receive basic account information from that provider, such as your name and email address, for authentication and account management. We use this information to create or sign you in to your Fluent Within account, associate saved reading assessments with the correct account, communicate about your account, and maintain account security. Fluent Within does not request access to Gmail, Google Drive, Google Calendar, or other Google services for the reading assessment platform.

What does this Privacy Policy cover?

This Privacy Policy covers our treatment of personally identifiable information ("Personal Information") that we may gather when you are accessing or using our Website or the Scholar Within, Inc. Services, but not the practices of companies we don't own or control, or people that we don't manage. We gather various types of Personal Information from our users, as explained in more detail below, and we use this Personal Information internally in connection with our Website and the Scholar Within, Inc. Services, including to contact you, to fulfill your requests for certain products and services, to provide and improve the Scholar Within, Inc. Services, and to analyze how you use the Website. In certain cases, we may also share some Personal Information with third parties, but only as described below.

Children under 13 may use Scholar Within and Fluent Within only through the parent or guardian consent process described below or through a school-authorized assessment administered by an educator with legal authority. A child under 13 may not independently create an account or provide Personal Information to us. If you believe a child provided Personal Information outside one of these authorized paths, please contact us at hello@scholarwithin.com. If we learn that we collected a child's Personal Information outside an authorized parent or school path, we will promptly delete it unless we are legally required to retain it.

Will Scholar Within, Inc. ever change this Privacy Policy?

We may change this Privacy Policy from time to time and will provide notice appropriate to the change, including by posting the updated policy and, when appropriate, by email or another direct method. General continued use may acknowledge non-material or general changes, but we will not rely on continued use alone when a change materially affects the collection, use, or disclosure of a child's Personal Information. Before that changed child-data practice begins, we will provide a fresh direct notice and obtain any new verifiable consent required by law.

Information You Provide to Us

We may receive and store any information you knowingly provide to us, including information you post on our website and information in correspondence with us. For example, we may collect Personal Information such as your name and email address. Certain information may be required to take advantage of some of our features.

Audio Recordings and Assessment Data

When you use the Fluent Within Reading Assessment Services, we collect and process audio of the reading session to generate assessment results. An adult must create or sign in to an account before starting an assessment. Completed recordings and results are saved to that account by default as described below.

Collection. Audio is recorded through the device's microphone only after the required parent consent or school authorization is active and an authorized adult starts an assessment. It is securely transmitted to our systems and speech-processing subprocessors for automated analysis of reading speed, accuracy, pronunciation, and identified errors.

Storage. The browser may keep a temporary working copy while a recording is processed or while a saved recording is uploaded. The completed recording and results are stored in secure systems operated by Scholar Within, Inc. and its infrastructure service providers. Outside a current parent-authorized unlisted share link, access is restricted to authorized accounts, systems, and personnel who need it to provide or support the service.

Retention. A browser-local upload copy expires 15 minutes after it is queued and may be removed sooner. Saved recordings and the broader identifiable child record follow the Identifiable Child Data Retention and Saved Audio Retention provisions described in this Policy. Consent evidence, minimal deletion events, and restricted research metrics follow their separately stated legal, audit, and research controls.

Subprocessor Processing. We use outside providers for speech analysis, pronunciation assessment, infrastructure, storage, communications, payment, and optional adult sign-in. Our Service Provider and Subprocessor List identifies these providers, the services they perform, and the information involved. Audio analysis is automated and recordings are not routinely listened to. Limited authorized personnel may access a recording only when needed to provide requested support, investigate a technical or security issue, or comply with law.

Restricted Pseudonymous Longitudinal Research and De-Identified Aggregate Outputs

When authorized by the applicable assessment notice or agreement, we may use assessment measurements in a separately restricted, pseudonymous internal research dataset to:

Study trends in reading improvement and literacy development;
Analyze individual progress, repeat assessments, and distinct-student counts;
Improve the accuracy and quality of our assessment algorithms;
Contribute to educational research and publications;
Publish de-identified aggregate findings in public research reports; and
Develop and improve educational features and services related to reading assessment and instruction.

The dataset may include a stable, randomly generated research-subject identifier; assessment quarter and type; grade, reading, spelling, and assessed levels; words per minute; words read and missed; accuracy and duration; error counts; and pronunciation, fluency, completeness, and prosody scores. The random identifier lets us study progress over time and count distinct students without directly identifying them.

We keep the mapping between that random identifier and the student and account in a separately protected area used only to enforce authorization, retention, opt-out, and deletion. For school assessments, organization and authorization information is kept in a separate protected governance mapping. Researchers cannot access either mapping, and research rows do not contain names, contact details, direct child, account, household, school, organization, device, or source-assessment identifiers, IP addresses, exact timestamps, passage text, audio, recognized text, or transcripts.

The row-level dataset is pseudonymous, not anonymous, and remains inside our controlled environment. We may also create aggregate datasets containing cohort information, distinct-student and assessment counts, and summary metrics. Before releasing any aggregate findings, we review disclosure risk, applicable agreements, related releases, and other reasonably available information. We describe information as de-identified only when we reasonably determine that it will not identify a child, account, household, school, or organization. Recipients must protect approved data, use it only for the approved purpose, and not try to re-identify or contact anyone.

We do not use research metrics for advertising or promotional targeting. We do not use audio, recognized text, or transcripts for research, or provide them to research partners, without separate explicit permission describing that use.

Research Retention and Opt-Out. We retain restricted research records and internal aggregate datasets only as long as needed and delete them within five years, or sooner when required by an applicable opt-out, school instruction, or agreement. Research contribution is enabled under the applicable assessment notice or agreement. An account holder or authorized administrator may opt out at any time through account settings or by contacting hello@scholarwithin.com, without affecting the Reading Assessment Services. Opting out stops new inclusion and deletes the account's current pseudonymous rows and protected mappings. If research is later re-enabled, otherwise-eligible assessments still retained by the Service may be included. Because aggregate datasets do not contain an account or research-subject mapping, an individual contribution cannot be identified or selectively removed after aggregation or an approved release; those datasets remain subject to their retention, use, and destruction controls.

Information Received from Third Parties

We may receive information about you from third parties who have represented to us that they have the authority and the legal right to collect and provide us with that information. Those third parties may include customers of Scholar Within, Inc. with whom you have a relationship, and providers of information who may have collected your information through a separate relationship with you or from public records.

Information Collected Automatically

Whenever you interact with our Website, we automatically receive and record information on our server logs from your browser or device, which may include your IP address, device identification, "cookie" information, the type of browser and/or device you're using to access our Website, the page or feature you requested, and other tracking technologies such as pixels and end-user website activity. "Cookies" are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our Website are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device's acceptance of cookies, but this may prevent you from taking advantage of some of the Website's features. If you click on a link to a third-party website or service, such third party may also transmit cookies to you.

Some of our general-audience corporate or commerce websites may use analytics, attribution, advertising, retargeting, social-media, and conversion-measurement technologies. These providers may use cookies, pixels, tags, browser or device identifiers, hashed identifiers, and page-interaction information to measure site and campaign activity, limit ad frequency, recognize browsers or devices, and deliver or measure advertising, subject to applicable law and available cookie and opt-out controls.

Providers used on these adult-directed pages may include AdRoll/NextRoll, Meta/Facebook, X (formerly Twitter), Pinterest, and other analytics, advertising-network, social-media, attribution, and marketing-technology providers. The providers and features we use may change. We do not use the Fluent Within child-assessment experience, assessment data, audio recordings, or contact information supplied only for parental consent for targeted or cross-device advertising, and we do not sell that information. A third-party site reached through a link may apply its own cookie policy.

For more information about how these providers use and collect information, please review the AdRoll/NextRoll Service Privacy Notice, X Privacy Policy, Meta Privacy Policy, and Pinterest Privacy Policy.

In addition, if you use any Scholar Within, Inc. Services, we may collect information regarding your login, your account and data you may process using the Scholar Within, Inc. Services.

When we collect the usage information described above, other than to provide support related to your use of the Scholar Within, Inc. Services, we only use this data in anonymized, aggregate form, and not in a manner that would identify you personally. For example, this aggregate data can tell us how often users use a particular feature of the Website, and we can use that knowledge to make the Website interesting to as many users as possible.

If you want to opt out of targeted advertising, please contact us at hello@scholarwithin.com.

Mobile Phone Numbers and Transactional Service Texts

Program identity and scope. Fluent Within, operated by Scholar Within, Inc., offers an optional transactional SMS program for the Parent/Teacher Checkpoint. Only the subscriber or customary user of a mobile number may opt that number in. Teachers and educators must not enter or enroll another person's number. The "Parent/Teacher Checkpoint" name is a product label and does not authorize a teacher to enroll a parent or anyone else in SMS. The program may send the requested secure notice and link or code, an immediate consent receipt after the parent or legal guardian agrees on the website, and a later confirmatory follow-up. The mobile subscriber's opt-in authorizes only the transactional texts needed for that request. It does not authorize promotional or marketing texts. SMS consent is not a condition of purchasing a product or using Fluent Within, and a free account-email checkpoint is available instead.

SMS records. To deliver, secure, and document the requested text program, we collect the entered mobile number and retain evidence of the opt-in action, including the consent text and version, date, time, source, and associated account or request. We retain message identifiers, send and delivery events, timestamps, attempts, and status. We may also receive and retain HELP, STOP, START, or UNSTOP events made available by the messaging provider. We keep the raw number only as long as needed for the requested message sequence, support, security, or legal obligations and then remove it under the verification-retention schedule described in this Policy. We may retain a keyed contact hash and limited message and consent audit evidence after the raw number is removed.

SMS data sharing. Mobile opt-in data and consent are not shared with unauthorized third parties or affiliates and are never shared with them for marketing or promotional purposes. We disclose this information only to messaging platforms, mobile carriers, and service providers acting on our behalf as needed to deliver and administer the requested messages, or when disclosure is required by law. We do not sell mobile numbers or SMS consent records.

Frequency, charges, and choices. Message frequency varies by request, and longer notices may arrive as multiple numbered messages or SMS segments. Message and data rates may apply. Reply STOP to stop future program texts; doing so may prevent completion of text-based verification. Reply HELP for help, email hello@scholarwithin.com, or call 530-823-2085. If the sender is a toll-free number, text START or UNSTOP to that number before requesting messages again. Mobile carriers are not liable for delayed or undelivered messages. See our public SMS Consent and Program Details page for the opt-in workflow and representative messages.

Promotional texts, if offered, require a separate, optional affirmative choice that is not a condition of purchase or service and are not part of the Parent/Teacher Checkpoint transactional SMS program.

Will Scholar Within, Inc. Share Any of the Personal Information it Receives?

We do not sell or rent Personal Information, including children's information, audio recordings, assessment results, or parent consent information. We disclose Personal Information only in the circumstances described in this section:

Aggregated Anonymized Personal Information. We may anonymize your Personal Information so that you are not individually identified and provide that information to our partners to understand how often and in what ways people use our Website and the Scholar Within, Inc. Services. However, we never disclose aggregate information to a partner in a manner that would identify you individually.

Service Providers and Subprocessors. We use outside companies for specific operational tasks, including hosting, account and consent communications, payment and parent-verification processing, data storage, audio processing, speech analysis, and optional adult sign-in. The amount and type of information involved depend on the task. See our current Service Provider and Subprocessor List for provider categories, data flows, and known operational limits. We review the applicable agreements and production settings before enabling a new provider to receive child assessment information and update the list when those flows change.

Payment Processor. Stripe hosts and processes card checkouts, including the one-time $1 parent verification when needed, and receives the adult's card and billing information under its own privacy terms. We receive transaction status and limited identifiers needed to validate an authorization, send notices and receipts, provide support, and address disputes. The requirements for a qualifying purchase are described in the Children's Privacy section below. We do not receive or store the full card number.

Parent-Authorized Share Links. At a parent's separate direction, we disclose the authorized assessment results and any separately authorized recording through the unlisted bearer link described in this Policy. Because no recipient sign-in is required, anyone who obtains the link can access its authorized content until expiration or revocation.

Business Transfers. We may choose to buy or sell assets. In these types of transactions, customer information is typically one of the business assets that would be transferred. Also, if we (or our assets) are acquired, or if we go out of business, enter bankruptcy, or go through some other change of control, Personal Information could be one of the assets transferred to or acquired by a third party.

Scholar Within, Inc. Customers. If you are using the Scholar Within, Inc. Services in connection with your work or relationship with one of Scholar Within, Inc.'s customers, Scholar Within, Inc. may disclose your Personal Information or information related to your use of the Scholar Within, Inc. Services to that company or organization. This does not by itself authorize disclosure of a parent-directed child assessment; such disclosure requires the separate parent-authorized share-link process described in this Policy or another legally sufficient authorization.

Protection of Scholar Within, Inc. and Others. We reserve the right to access, read, preserve, and disclose any information that we reasonably believe is necessary to comply with law or court order; enforce or apply other agreements; or protect the rights, property, or safety of Scholar Within, Inc., our employees, our users, or others.

Promotional Activities. We may use an adult's account or purchase contact information to send information about Scholar Within, Inc. products and services, subject to applicable law and the right to opt out. We do not use child assessment information for promotional activities. An email address or mobile number provided only for the parental-consent process is used for the notice, consent, confirmation, revocation, and related service communications unless the adult separately chooses to receive marketing.

Research Partners. We may share only de-identified aggregate assessment findings that have passed the review and approval described above with educational researchers, academic institutions, or research partners to study literacy development and reading improvement trends. Recipients must use the information only for the approved purpose, protect it, refrain from attempting to re-identify or contact any individual, restrict redisclosure, and comply with applicable retention and destruction requirements. We do not share the restricted row-level dataset, the stable research-subject identifier, either protected mapping, a school or organization identity, identifiable Personal Information, individual child results, or audio recordings for research. Any research use of an audio recording would require separate, explicit permission that describes that use.

Is Personal Information about me secure?

We endeavor to protect the privacy of your account and other Personal Information we hold in our records, but unfortunately, we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time. In particular, you acknowledge that Scholar Within, Inc. is not responsible for any loss of any passwords or login information which you receive for access to Scholar Within, Inc. Services which results from your failure to keep that information secure.

Audio recordings collected through the Reading Assessment Services are transmitted using encrypted connections. Saved recordings are held in storage systems protected by technical and organizational security controls. Outside a current parent-authorized unlisted share link, access is restricted to authorized accounts, systems, and personnel. A temporary browser-local recording is also subject to the security of the adult's browser and device. No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security of audio data.

What Personal Information can I access?

You may contact us at hello@scholarwithin.com to request deletion of any Personal Information we have. This includes audio recordings, assessment results, and any other data collected through the Reading Assessment Services.

The information you can view, update, and delete may change as the Website changes. If you have any questions about viewing or updating information we have on file about you, please contact us at hello@scholarwithin.com.

Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of Personal Information which we share with our affiliates and/or third parties for marketing purposes, and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to: hello@scholarwithin.com.

What choices do I have?

You can always opt not to disclose information to us, but keep in mind some information may be needed to take advantage of some of our special features or may be required by your relationship with one of Scholar Within, Inc.'s customers.

You have the right to request access to any Personal Information which Scholar Within, Inc. may have by contacting hello@scholarwithin.com. The information will be provided in a machine-readable format. You may also ask that we transfer the Personal Information to a third party, which we will do if technically feasible.

You also have the right to review, add and update your Personal Information. You may also request the deletion of your Personal Information where: the Personal Information is no longer necessary in relation to the purposes for which it was collected or otherwise processed; you withdraw consent to Scholar Within, Inc.'s possession of the information on which the processing is based and where there is no other legal ground for Scholar Within, Inc.'s retention of the information; you object to Scholar Within, Inc.'s possession of the information and there is no overriding legitimate basis for the retention; the Personal Information has been unlawfully obtained or processed; or the Personal Information has to be erased for compliance with a legal obligation in the European Union or other law to which Scholar Within, Inc. is subject.

When you update information, however, we may maintain a copy of the unrevised information in our records. Some information may remain in our records after your deletion of such information from your account. We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally.

Children's Privacy and Parental Consent

Scholar Within, Inc. is committed to protecting the privacy of children. The following provisions apply specifically to data collected from or about children under the age of 13:

Parent or Guardian Consent Required. Children under 13 may not create accounts or use the Reading Assessment Services independently. Before we enable the microphone or collect child audio for a parent-directed assessment, a signed-in adult must pass the adult birth-year gate, review the current AI Reading Coach Direct Notice, affirm that the adult is the child's parent or legal guardian, and complete an available parent-verification method. We do not collect the child's assessment information if the parent declines.

Verification Methods. Methods may include a free delayed email or text checkpoint, a real one-time $1 card verification, a qualifying paid plan or account checkout, or staffed phone or live-video verification. For the free method, we send a secure link or code within 24-48 hours; the recipient reviews the notice and agrees on the Fluent Within website. We then send a receipt with the notice and revocation instructions and a later confirmatory follow-up, which does not delay access.

For instant card verification, the adult agrees before authorizing a real, one-time, non-refundable $1 charge. The charge is not a subscription and does not add tests or upgrade a plan. A paid purchase qualifies only when it includes a configured qualifying product, presents or incorporates the current notice, requires acceptance of the current Terms and Privacy Policy, is linked to the adult's account, and results in a settled positive payment. A renewal alone does not establish initial authorization.

During staffed phone or video verification, trained staff reasonably confirm adult identity and parent or guardian authority, present the notice, identify whether the authorization covers one student or the account, and record an affirmative or negative decision. We do not record the call or video or retain sensitive verification answers.

Scope and Reuse. A student-scoped authorization covers only that student. An accepted account-level authorization covers current and future students for whom the account holder has parent or legal-guardian authority. Authorization is tied to the account and may be reused while current. It covers the internal collection and processing needed to provide, save, secure, support, and improve AI Reading Coach; it does not by itself authorize a share link or another disclosure of identifiable student information. The account holder may revoke authorization at any time, and a material notice change or revocation requires new authorization before affected collection resumes.

Optional AI Speech Coaching Blocks. AI Reading Coach is optional. An account holder may request an account-wide block without canceling a Scholar Within account or program, and an authorized administrator may block it for a selected student or organization. While a block applies, Fluent Within does not record new reading audio or send it for AI speech analysis within that scope. A block is separate from revocation and deletion: placing or removing it does not change an existing authorization or delete previously collected information, and re-enabling does not require new authorization while the existing authorization remains current.

Parent-Authorized Share Links. A current account-level parent verification or qualifying paid credential may be reused for eligible assessments without another $1 charge, but verification or payment alone shares nothing. For each link, the parent must authorize one selected assessment and separately choose whether the link includes results, audio, or both. No recipient sign-in is required, so anyone who receives or is forwarded the link can access the selected content. A link expires 30 days after creation or reactivation and may be revoked sooner in the parent account's Data area.

Verification and Consent Records. We retain limited records needed to document the verification method, time, notice, scope, affirmative decision, confirmations, transaction or message identifiers, revocation, and related legal obligations. We do not store the raw birth year or send it to Stripe, and we do not receive or store a card's full number. Contact information collected only for a checkpoint is removed when it is no longer needed for the requested messages, support, security, or legal obligations. Student-scoped records follow the child's retention period; account-level records follow the account's retention period.

Payment Reversals. A fully refunded payment does not qualify. A full refund, chargeback, or other terminal reversal invalidates the authorization and reusable sharing credential derived from that payment. A separate current authorization may continue to support access. We retain transaction and authorization records as needed to document what occurred.

School-Authorized Use. A school or educator starting an assessment for a student must have authority under applicable law and any agreement with us. The legal requirements for school use depend on the school, the records involved, and the circumstances; this policy does not represent that every use of Fluent Within is governed by FERPA.

Data Collected from Children. After the required consent or school authorization, we may collect: the parent or guardian email address or mobile number and consent record for a parent-directed assessment; the child's name or nickname, age, grade, and reading level as entered by the adult; audio of the child reading a designated passage; reading speed, accuracy, pronunciation results, and identified errors; and basic device and assessment-session information.

Use of Children's Data. We use a child's reading-session data to generate the assessment, let the parent and child review the saved recording and results, track reading progress in the supervising account, and operate, secure, and support the service. Speech-processing subprocessors process audio for us as described in this Policy. We do not sell a child's Personal Information, use it for advertising or targeted advertising, or permit our subprocessors to do so.

Parental Rights. A parent or legal guardian may review the Personal Information collected from their child, request deletion of the child's audio recordings and assessment data, withdraw permission and end the child's participation with Fluent Within, and stop future collection. A parent may exercise these rights through the supervising account where available or by contacting us at hello@scholarwithin.com.

Accounts and Temporary Browser Copies. An adult must create or sign in to an account before entering assessment information, completing parent verification, or starting a reading assessment. If the account has no current qualifying parent-verification credential, the $1 option establishes one; it is not a subscription and does not add tests or upgrade the plan. A current credential may be reused on the same account for eligible assessments and share-link authorizations without another verification charge. Completed assessments and their recordings are saved to the account by default. While a recording is being processed or uploaded, the browser may keep a temporary working copy; a queued browser copy expires after 15 minutes and may be removed sooner. A recording saved to an account follows the retention period described below.

Identifiable Child Data Retention. For an individual account, identifiable child data is retained for 24 months by default, and the account holder may select 24, 36, 48, or 60 months. The account retention clock restarts when the account completes a new assessment owned by that account or has a qualifying Fluent Within or Scholar Within membership, program, or subscription activation or renewal. When the clock expires, the child profile and its associated identifiable assessment and account data become eligible for scheduled deletion unless an active school or organization scope still requires retention. A student-scoped staffed-verification record, events, and email audit follow that child scope and are purged when the child profile is deleted. An account-wide staffed-verification record follows the parent account's finite identifiable-data retention policy, remains available when an individual child is deleted because it applies to other current and future covered students, and is purged when the parent account is deleted. Neither scope has a separate indefinite retention period. For schools and organizations, the retention period and clock are controlled by the applicable contract or DPA and may be refreshed upon a documented contract renewal.

Saved Audio Retention. Saved recordings also age individually from their recording date under the selected account period or applicable school contract period. Shortening a period may schedule older recordings for deletion; increasing it cannot restore recordings already deleted. A recording may be deleted sooner at the account holder's or school's request. Deleting audio alone does not delete its assessment result, but expiration of the broader identifiable-data period may delete the child profile, results, recordings, and other associated identifiable data. Restricted, pseudonymous research rows described in the Research section of this Policy follow their separate research retention and governance controls. We may retain a minimal, non-child-identifying deletion event as needed to document that deletion occurred; it contains no audio, transcript, raw storage locator, child identifier, or staffed-verification evidence.

Your Rights Regarding Audio and Assessment Data

In addition to the general data rights described above, you have the following specific rights with respect to audio recordings and assessment data collected through the Reading Assessment Services:

Request a copy of all audio recordings and assessment data associated with your account
Request deletion of specific audio recordings or all audio and assessment data
Turn off future contribution of eligible assessment metrics to the restricted research dataset at any time
If you are a parent or guardian, exercise any of the above rights on behalf of a minor whose data was collected under your account

To exercise any of these rights, contact us at hello@scholarwithin.com or use the account settings on the Site. We will respond to verified requests within 30 days.

Consent to Commercial Electronic Messages

Providing an email address or mobile number solely to receive a parental-consent notice, approve a child assessment, complete parent verification, receive a payment receipt, or receive assessment-related service messages does not by itself subscribe that contact to marketing. This includes an email address supplied during the $1 Stripe Checkout. We may send notices, codes, confirmations, revocation information, receipts, security alerts, and other transactional messages needed for the requested service. Message and data rates may apply to text messages. We send promotional electronic messages only when an adult separately chooses or otherwise lawfully agrees to receive them. If you have questions, contact us at:

Scholar Within, Inc.
238 Poet Smith Dr.
Auburn, CA 95603
Phone: 530-823-2085
Email: hello@scholarwithin.com

If you do not want to receive Commercial Electronic Messages from Scholar Within, Inc., you may click the unsubscribe button in any message you receive from Scholar Within, Inc. or you may unsubscribe here.

Rights to Object or Restrict Processing of Personal Information

If Scholar Within, Inc. has your Personal Information as a result of your relationship with one of Scholar Within, Inc.'s customers, you should first contact that customer before contacting Scholar Within, Inc. You may, however, at any time revoke your consent to the collection, processing and use of your Personal Information by emailing hello@scholarwithin.com. Upon receipt of your request, Scholar Within, Inc. will delete your personal data provided Scholar Within, Inc. may retain any data which is required for billing and accounting purposes or which is subject to legal retention requirements. In addition, if you discover any errors in data, you may contact us by emailing hello@scholarwithin.com and we will correct it.

Right to be Informed of Appropriate Safeguards for International Transfers

Scholar Within, Inc. enters into agreements with its customers regarding the safeguards that have been put in place to protect your Personal Information for transfer outside of the European Economic Area. For transfers to countries without an adequacy decision by the European Commission, Scholar Within, Inc. puts appropriate safeguards through contractual obligations.

Data Security Measures

Scholar Within, Inc. implements technical and organizational measures designed to protect Personal Information, including audio recordings and assessment data, from unauthorized access, loss, misuse, or alteration. These measures include but are not limited to: encrypted data transmission (TLS/SSL), encrypted data storage, access controls limiting data access to authorized personnel and systems, regular security assessments, and secure data deletion procedures. While we strive to protect your data, no security measures are completely infallible, and we cannot guarantee absolute security.

Our Data Security Agreement describes additional customer security commitments. It supplements this Policy only when incorporated into an applicable customer agreement; the executed agreement or data processing agreement controls if there is a conflict.

What if I have questions about this policy or want to report an abuse of this policy?

If you have any questions or concerns regarding our privacy policies, please send us a detailed message at hello@scholarwithin.com, and we will try to resolve your concerns.

Scholar Within, Inc.
238 Poet Smith Dr.
Auburn, CA 95603
Phone: 530-823-2085
Email: hello@scholarwithin.com

Last updated: July 30, 2026